Context
I manage the data skills curriculum in the School of Biosciences at the University of Sheffield. We use Posit Cloud as the primary platform for all R-based teaching across Years 1–4, with different Spaces set up for different modules and activities. In total, we have around 2,000 students using the platform each year.
Current limitation
Over time, this has led to a proliferation of Spaces. Navigating between them is becoming increasingly difficult, particularly when courses roll over each academic year. Keeping track of which Space is current vs. legacy is cumbersome.
Proposed feature
It would be very helpful to have some way to organise Spaces more effectively — for example, through folders (so Spaces can be grouped by cohort/module) or tags (to mark Spaces as “archived”, “teaching”, “development”, etc.). This would make navigation far easier and help institutions like ours, where Posit Cloud is used at scale, manage teaching more smoothly.
I agree that this sounds quite frustrating trying to use Spaces at such a large scale like this. I believe we have something related to this in the backlog of work, so we will definitely take this into consideration in regards to prioritizing that work . In the mean time though, I have some suggestions that might help make things at least a little easier to manage.
You mentioned that you set up Spaces for different modules and activities. Instead of doing this I would suggest treating each Space as a class cohort. Then inside of the Space use the List feature to break up your content into different modules and activities. This results in a Space being treated as a folder and a List being treated as a tag inside of the folder. Once you are done with a Space you can archive it so the space no longer shows up in the navigation sidebar.
A workflow I have seen other schools do is make a Space with all the assignments needed for the class and then use that as their "master copy" that they then make copies of each semester for a new class. Once the semester is over they archive the Space and copy the master copy to make a new Space for the next semester.
For example, make a Space called "Bioscience 101 - Master Copy" and add all the assignments that will be needed for the semester. Then make some Lists in the Space called "Week 1", "Week 2", or "Module 1", "Module 2", etc. Now at the start of the semester you can copy the Space and name the copy "Bioscience 101 - Fall 2025". Add your students to it. Then at the end of the semester either archive the space, or leave the space active and just change the name to "(Archived) Bioscience 101 - Fall 2025" (this way all archived spaces are grouped together alphabetically).
You could also look into Project Templates for saving different modules and activities that can then easily be used across multiple Spaces.
I hope those suggestions help make things a little more manageable for you! Again, I absolutely get where you are coming from and agree the organization aspect could use some work. We really do appreciate the feedback!